SABO Mobile IT Information on the processing of personal data

The protection of your personal data has the highest priority for us and is taken into account in all our business processes. In the following data protection information you will receive a detailed overview of the processing of your personal data by SABO Mobile IT.

Personal data includes any information relating to an identified or identifiable natural person. With this data protection information, we inform you about the type, scope and purpose of collecting personal data at SABO Mobile IT and how we deal with these data. In addition, you will learn about your rights regarding the processing of your personal data.

The following information applies to all natural persons whose personal data are saved in connection to the business relationship (e.g. authorized persons).

1. Who is responsible for processing my data and who can I contact with regards to data protection?

Responsible for the processing of personal data described in the following:
SABO Mobile IT GmbH
Engelstr. 6,
D-77815 Bühl

2. Where is my data derived from and which data is processed?

In accordance with the data protection principles, personal data ("data") is only to be processed to the extent the data is required and allowed due to applicable legal requirements or due to legal obligations.

Unless otherwise specified by the following, the terms "process" and "processing" comprise particularly the collection, the usage, storage, disclosure and transfer of personal data (see Article 4 Nr. 2 of the EU Data Protection Regulation).

2.1 General data from the business relationship

We process the data provided to us by you in connection with our business relationship, in particular

1. Contact data of the contact person, in particular the address, name, business address, telephone number and email address;
2. Master data changes conducted by you, e.g. address changes;

2.2 Data from other sources

Personal data from publicly accessible sources (e.g. commercial register, authorities, Internet) can only be processed if this is legally permitted, e.g. in order to perform our contractual duties.

1. Name and business address of the managing directors and shareholders from the commercial registers.

3. What are my data used for (purpose of processing) and what is the legal basis?

3.1 Collection and processing with regards to the business relationship

We collect and process personal data specified above in order to fulfill our contractual obligations (Article 6, sec.1, lit. b DSGVO). For example, we process your contact data in order to contact you for the closure of a contract.

By entering a business relationship as a prospective customer, supplier or business partner, we will store and process your contact data and information on business procedures and communication with you, at least for the duration of the business relationship.

3.2 Processing due to a legitimate interest

In addition, we process your personal data if required to safeguard the legitimate interests of SABO Mobile IT/Procurement units or third parties (Article 6 (1) lit. f GDPR). Managing the contractual relationship, we have a legitimate interest in processing data to conduct credit checks and pursue claims, including the use of collection companies.

3.3 Processing due to legal regulations

In addition, we process your data in order to assert legal claims and the defence of legal disputes as well as the fulfillment of our legal obligations (Article 6 (1) lit. c GDPR).

4. Are my data forwarded?

As part of our business relations, personal data are also forwarded to subsidiaries of SABO Mobile IT. Processing is performed exclusively to fulfill the contractual and business obligations and for maintaining the business relationship. A uniform data protection level is created by the existence of binding internal data protection regulations and by standard contract for processing on behalf.

As part of our procurement activities, we use data processors on behalf. Forwarding your data to these processors requires strict compliance with our confidentiality obligations as well as with the regulations of the GDPR (General Data Protection Regulation (EU)). Processors of data are only allowed to process the data for our purposes but not for their own and are obliged to comply with the standards of the SABO Mobile IT GmbH. The responsibility for data processing remains in these cases with SABO Mobile IT.

5. How long are my data stored?

We process and store your personal data only as long as required in order to fulfill our contractual, legal or internal procedure obligations. If there is no legitimate interest anymore, we will delete the data.

To ensure that all your data is deleted, SABO Mobile IT has designed an internal deletion concept. The basic principles which this deletion concept provides for the deletion of your personal data is as follows:

1. 10 years starting from termination of contract
2. 10 years starting from the finalization of the sampling procedure
3. 3 months after a regularly conducted assessment on the necessity of maintenance of stored contacts without contractual relationship

The legal obligations of 6 and 10 years for accounting and tax purposes are herein included.

6. What rights do I have vis-à-vis SABO Mobile IT?

With respect to your personal data you have extensive rights to claim.

It is our special concern to familiarize you with these rights:

1. Right on information: You have the right on information on your stored data with us, especially for what purpose, and how long the data is stored (Article 15 GDPR).
2. Right to correct incorrect data: You have the right to ask for immediate correction of your incorrectly stored personal data (Article 16 GDPR).
3. Right to delete: You have the right to ask for the deletion of your personal data. These requirements foresee that you may ask for deletion of your personal data in case we do not need the data anymore for the purpose the data has been collected or processed in the first place. You may also ask for deletion in case we have processed your data unlawfully or in case you have legitimately contradicted to the storage and process of your data or in case there is a legal obligation for the deletion of your data (Article 17 GDPR).
4. Right to restrict processing: You have the right to ask for a restriction on the processing of your data. This right is particularly valid for the duration of the assessment in case of your claimed doubt of the correctness of your data and in case you wish a restricted processing of your data when you have the right on deletion of your data. Furthermore, a restriction of the processing of your data takes place, although the data is no longer required for the pursued purposes, in the case that you require the data to assert, exercise or defend legal rights as well as when the successful exercise of objection between you and us is in dispute (Article 18 GDPR).
5. Right to data portability: You have the right to receive the personal data provided by you to us in a structured, common, machine-readable format (Article 20 GDPR), if they have not yet been deleted.
6. Right to oppose: You have the right to object to the processing of personal data for reasons derived from your particular situation at any time (Article 21 GDPR). We will stop the processing of your personal data, unless we can prove compelling reasons for further processing which outweigh your interests, rights and freedoms, or if the processing pursues the assertion, exercise or defence of legal rights. If you want to object to the use of your personal data, please send us an email or contact the: info@saboit.de.

7. Right to Complain to the Controlling Data Protection Authority

You have the option of contacting the data protection officer mentioned above or a data protection authority mentioned below if you believe that the processing of the personal data is contrary to the data protection regulation. The data protection authority responsible for us is:

Landesbeauftragter für Datenschutz und Informationsfreiheit Baden-Württemberg Königstr. 10a
70173 Stuttgart
Germany

8. Hotjar

We use Hotjar in order to better understand our users’ needs and to optimize this service and experience. Hotjar is a technology service that helps us better understand our users’ experience (e.g. how much time they spend on which pages, which links they choose to click, what users do and don’t like, etc.) and this enables us to build and maintain our service with user feedback. Hotjar uses cookies and other technologies to collect data on our users’ behavior and their devices. This includes a device's IP address (processed during your session and stored in a de-identified form), device screen size, device type (unique device identifiers), browser information, geographic location (country only), and the preferred language used to display our website. Hotjar stores this information on our behalf in a pseudonymized user profile. Hotjar is contractually forbidden to sell any of the data collected on our behalf.

For further details, please see the ‘about Hotjar’ section of Hotjar’s support site.

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9. Use of SalesViewer® technology

This website uses SalesViewer® technology from SalesViewer® GmbH on the basis of the website operator’s legitimate interests (Section 6 paragraph 1 lit.f GDPR) in order to collect and save data on marketing, market research and optimisation purposes.

In order to do this, a javascript based code, which serves to capture company-related data and according website usage. The data captured using this technology are encrypted in a non-retrievable one-way function (so-called hashing). The data is immediately pseudonymised and is not used to identify website visitors personally.

The data stored by Salesviewer will be deleted as soon as they are no longer required for their intended purpose and there are no legal obligations to retain them.

The data recording and storage can be repealed at any time with immediate effect for the future, by clicking on https://www.salesviewer.com/opt-out in order to prevent SalesViewer® from recording your data. In this case, an opt-out cookie for this website is saved on your device. If you delete the cookies in the browser, you will need to click on this link again.

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